501 Virginia Street East, Room 101
P.O. Box 2749
Hours of Operation:
Monday - Friday: 9am - 5pm
NOTICE TO VENDORS:
The City of Charleston is transitioning to electronic bidding. Starting Monday, August 15, 2022, all bids will be received or imported using the Bid Express system.
During the transition period, Vendors may continue to submit paper bids, but electronic submissions are preferred.
All Vendors may access bidding documents free of charge on the Bid Express system by creating a login account.
To view Current Electronic Bids - Bid Express
An informal 'Interested Bidders List' is kept by the Director of Purchasing for reference when solicitations are released. Any vendor interested in being added to that list should make a request in writing by sending an email to firstname.lastname@example.org. The email should include the company name, contact person, address, telephone number, email address and a list of the product(s) and/or service(s) for which the company is interested in receiving opportunities. Although the Director of Purchasing makes an effort to reach out to those on the Interested Bidders List, if and when solicitations of interest are released, vendors should regularly consult the legal advertisements section of the Charleston Gazette-Mail newspaper and this page for information on our latest opportunities. Other than this, there is no formal process for registering vendors to do business with the City. Formal solicitations are released when the value of the purchase or contract is estimated to be over $25,000. Purchases made and quotes obtained for items/services valued below that threshold are the responsibility of the City’s Department Heads. Therefore, interested vendors are encouraged to reach out to those individuals as well. A list of City Department Heads can be found here: http://www.charlestonwv.gov/government/city-departments
Sales meetings may be scheduled with the Director of Purchasing on Friday mornings. Vendors may call (304) 348-8014 or email to set up an appointment.
For additional information, questions or comments, please contact the Director of Purchasing via email to email@example.com.